Responsibility
For M&E OfficerPlanningPrepare monthly and quarterly work plans in accordance with the overall operational plan of the project Develop user friendly monitoring tools to collect data during routine field activities by the field staffArrange orientation to project staff on the monitoring tools and ensure all have equal understanding on the toolsConduct field test of the tools and compile feedbacks for finalization Update plans in accordance with monitoring data and other factors in the planning cycle. Ensure that the project activities are taking place in accordance to project plan.Set project indicators in accordance with the project objectivesBring notice of any deviation of the project to the Monitoring and Evaluation SpecialistKeep close contact with the Monitoring and Evaluation Specialist and other staff members for better coordination. Data analysis and report generationCollect the field data from field staff on a regular basis and compile and analysis those on monthly and quarterly and generate draft reports and submit to coordinator Develop MIS using software and make user friendly for all stakeholdersConduct exist interview of the target population and review the service deliveriesEnsure field data and reports are carefully preserved in the file for future referencesAnalysis of field findings and feeding the findings in the project cycleConduct operation research, evaluation and share findingsAssist Coordinator in conducting small operation research on project indicators and share the findings with the project staffParticipate in mid-term and project end evaluation with the external consultant and ensure sharing of findingsConduct periodical survey and client satisfaction to assess the service delivery and suggest to improve furtherConduct field visitMake field visit as per plan and supervise field staff activitiesProvide supportive supervision to staff on a regular basis and ensure that field data are accurate and authenticConduct exit interviews of service recipients on service deliveries and address any burning issuesAssist the field team to develop monthly activity plan considering the key factors of the field and the projectEnsure that staff are maintaining ethical issues including confidentiality of service recipientsSolve the field issues on the spot and ensure communities are responsive to this project.Ensure staff are routinely conducting the field works matching with their work planObserve field activities and ensure quality service deliveriesPrepare visit report and submit to Coordinator for necessary actionStaff capacity building initiativesStaff capacity building training need assessment and planningProvide training and orientation to field staff on a regular basis and develop their skill and expertiseProvide on the job trainings regarding field findings and ensure staff understand the routine project workReview field findings in the month staff meeting and guide them appropriatelyEnsure staff has good understanding on target population and show respect and dignity to the marginalized populations Ensure that staff has good knowledge on project sites/cruising points and frequent contact are made on a regular basisFor Project Facilitator Prepare monthly work plan and submit to project officer Conduct Citizen Support Group (CSG) formation meeting at union, Powrasava, and Upazila level.Organize annual awareness campaign at Upazila level on people’ rights and entitlementsOrganize film show of short film/documentary on people’ rights and entitlementsDistribute BCC/IEC (Poster, Leaflet, Brochure and stickers) materialsConduct Score card dialogue by 6 steps including score card dialogue.Organize Open budget dialogue/ ward sova/ meetingObserve day & Organize human rights fairConduct Court yard meetingAssist to organize Sensitization training on pro-poor responsive services for LGIs, community clinic, UFPO, UHCO, FWVs, FWCO, UAO at union level and UFPO, UHCO, Upazila agriculture office, Upazila public health office at Upazila level.Organize coordination meeting among Union, Upazila level CSGs.Data collection, reporting and documentation.Facilitating interface between citizen and service institutions on score card results.Activating existing institutional committees (Health, Agriculture, Water and Sanitation) by meetingPerform other activity as decided by the management
