Objective 1: Prepare the procurement process. The supply support is responsible for:Gathering all documentation required in relation to the procurement requests/quotations receivedMaking sure the information on the documentation is clear and that he understands itUnder the supervision of his line manager, updates the Procurement Follow up (PFU)Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)Makes sure he fully understands the requestObjective 2: Consult the market using the required and appropriate procurement procedure (ACF/Donor). The supply support is responsible for:Respecting and implementing ACF’s/Donors’ principles when consulting the marketRespecting and implementing ACF’s / Donors’ procurement proceduresIdentifies the procurement procedure to apply, under the supervision of his line managerIdentifies the best suppliers to be consultedSubmits ACF’s requests to those suppliersCollects the suppliers’ answersObjective 3: Purchase, using the required procurement procedure as per ACF/Donor rules, in search of the best offer for ACF. The supply support is responsible for:Participating in the selection of the supplierNegotiating with the supplier Managing the validity and the quality of the documents and obtaining the required validations to be able to procureSelects the best suitable supplier, according to the pre-defined criteria or participates in the selection process under the supervision of his line managerNegotiates with the selected suppliers to get the best possible offers for ACFPrepares the internal documents required to do the procurement and submits them for required validations Objective 4: Closes the procurement process. The supply support is responsible for:Organizing the reception of the goods/works/services orderedChecking and validating the supplier invoicesFiling and archiving the documentation related to the procurement as per ACF proceduresOrganizes the reception of the purchase between the supplier and requesterEnsures transfer of responsibility with the internal consignee (requester/stock)Collects, verifies and validates the invoices related to the procurement he/she has doneArchives and saves all documentation related to the procurement, as defined by ACFObjective 5: Participates in the compilation/ production of information of the department. The supply support is responsible for:Compiling and capitalizing the data regarding « suppliers » and «goods, works and services »Participating in the elaboration of documents related to procurementCompile and ensure accuracy of the reporting data for procurementUpdates the internal documents regarding suppliers (supplier list, supplier files, contract follow up, etc.)Updates the internal documents regarding goods, works and services purchased (catalogue, price lists, technical specs, samples, etc.Participates in the elaboration of internal coordination/ communication documentation (cash forecasts, etc…) Compile the information necessary for reporting on procurement, as defined by the his supervisorsObjective 6 : Administration of Link (ACF Supply Chain Module Online System):Follow up the procurement lines submitted by the concerned departments.Check the technical specifications and relevant information of the procurement lines.Assist Senior Logistics Manager for the validation of the checked lines with necessary coordination from the finance department.Create Market, necessary procurement procedures in the system for SCM stage-2.Closing the line in the system after the appropriate information confirmation from the concerned requester in the system (SCM stage-3)Requesting and follow-up of the upper base lines from the base to capital and HQ (if needed)Trouble shooting of the system errors in coordination with the technical line managers.Train the users of link navigation.Objective 7: Support partner’s' procurement:Follow-up the procurement process of the partners, when there are partner-based projects.Guide and assist partners to have proper procurement processes in place to meet donor guidelines.To standardize the procurement process of partners to reduce differences.Objective 8: Proactively support ACFs commitments to gender quality, child protection and disability sensitivity:Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary.Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries.Ensure the incorporation of gender equity principles in all policies and activities.Encourage the participation of all genders in meeting and on committeesHelp build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.Objective 9: Additional Tasks delegated by the line Manager.Provide support and when requested by the Logistics Manager.Other tasks as delegated by Sr. Logistics manager.Objective 10: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity:Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary;Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries;Ensure the incorporation of gender equity principles in all policies and activities;Encourage the participation of all genders in meeting and on committees;Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
Festival Bonus: 1 month Gross salary every year; Provident Fund: 7.5% of Basic Salary; Performance Bonus: from 30 % to 80% of monthly Gross salary per year depending on performance; End of Contract Benefits: up to 2 months' Gross salary; Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year); 18 days of paid annual leaves per year. 10 days of paid casual leaves per year. 14 days of paid sick leaves per year. Free and unlimited access to the certifying e-learning platform Cross knowledge ©. Participation to external training costs upon eligibility of the request.