Logistics Officer- Supply Support

Action Contre la Faim (ACF) কক্সবাজার সদর

New 3 months, 2 weeks ago

Responsibility

  • Objective 1: Prepare the procurement process. The supply support is responsible for:
  • Gathering all documentation required in relation to the procurement requests/quotations received
  • Making sure the information on the documentation is clear and that he understands it
  • Under the supervision of his line manager, updates the Procurement Follow up (PFU)
  • Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)
  • Makes sure he fully understands the request
  • Objective 2: Consult the market using the required and appropriate procurement procedure (ACF/Donor). The supply support is responsible for:
  • Respecting and implementing ACF’s/Donors’ principles when consulting the market
  • Respecting and implementing ACF’s / Donors’ procurement procedures
  • Identifies the procurement procedure to apply, under the supervision of his line manager
  • Identifies the best suppliers to be consulted
  • Submits ACF’s requests to those suppliers
  • Collects the suppliers’ answers
  • Objective 3: Purchase, using the required procurement procedure as per ACF/Donor rules, in search of the best offer for ACF. The supply support is responsible for:
  • Participating in the selection of the supplier
  • Negotiating with the supplier
  • Managing the validity and the quality of the documents and obtaining the required validations to be able to procure
  • Selects the best suitable supplier, according to the pre-defined criteria or participates in the selection process under the supervision of his line manager
  • Negotiates with the selected suppliers to get the best possible offers for ACF
  • Prepares the internal documents required to do the procurement and submits them for required validations
  • Objective 4: Closes the procurement process. The supply support is responsible for:
  • Organizing the reception of the goods/works/services ordered
  • Checking and validating the supplier invoices
  • Filing and archiving the documentation related to the procurement as per ACF procedures
  • Organizes the reception of the purchase between the supplier and requester
  • Ensures transfer of responsibility with the internal consignee (requester/stock)
  • Collects, verifies and validates the invoices related to the procurement he/she has done
  • Archives and saves all documentation related to the procurement, as defined by ACF
  • Objective 5: Participates in the compilation/ production of information of the department. The supply support is responsible for:
  • Compiling and capitalizing the data regarding « suppliers » and «goods, works and services »
  • Participating in the elaboration of documents related to procurement
  • Compile and ensure accuracy of the reporting data for procurement
  • Updates the internal documents regarding suppliers (supplier list, supplier files, contract follow up, etc.)
  • Updates the internal documents regarding goods, works and services purchased (catalogue, price lists, technical specs, samples, etc.
  • Participates in the elaboration of internal coordination/ communication documentation (cash forecasts, etc…)
  • Compile the information necessary for reporting on procurement, as defined by the his supervisors
  • Objective 6 : Administration of Link (ACF Supply Chain Module Online System):
  • Follow up the procurement lines submitted by the concerned departments.
  • Check the technical specifications and relevant information of the procurement lines.
  • Assist Senior Logistics Manager for the validation of the checked lines with necessary coordination from the finance department.
  • Create Market, necessary procurement procedures in the system for SCM stage-2.
  • Closing the line in the system after the appropriate information confirmation from the concerned requester in the system (SCM stage-3)
  • Requesting and follow-up of the upper base lines from the base to capital and HQ (if needed)
  • Trouble shooting of the system errors in coordination with the technical line managers.
  • Train the users of link navigation.
  • Objective 7: Support partner’s' procurement:
  • Follow-up the procurement process of the partners, when there are partner-based projects.
  • Guide and assist partners to have proper procurement processes in place to meet donor guidelines.
  • To standardize the procurement process of partners to reduce differences.
  • Objective 8: Proactively support ACFs commitments to gender quality, child protection and disability sensitivity:
  • Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary.
  • Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries.
  • Ensure the incorporation of gender equity principles in all policies and activities.
  • Encourage the participation of all genders in meeting and on committees
  • Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
  • Objective 9:
  • Additional Tasks delegated by the line Manager.
  • Provide support and when requested by the Logistics Manager.
  • Other tasks as delegated by Sr. Logistics manager.
  • Objective 10: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity:
  • Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary;
  • Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries;
  • Ensure the incorporation of gender equity principles in all policies and activities;
  • Encourage the participation of all genders in meeting and on committees;
  • Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
  • Qualifications

  • Bachelor of Business Administration (BBA)
  • Minimum Graduate Certificate in Business Studies Preferably Maters in Supply Chain Management with training on procurement and 3 years proven experience in supply chain management especially in procurement in INGO/NGO’s.
  • Experience Requirement

  • At least 3 year(s)
  • Experience Requirement

  • Festival Bonus: 1 month Gross salary every year;
  • Provident Fund: 7.5% of Basic Salary;
  • Performance Bonus: from 30 % to 80% of monthly Gross salary per year depending on performance;
  • End of Contract Benefits: up to 2 months' Gross salary;
  • Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year);
  • 18 days of paid annual leaves per year.
  • 10 days of paid casual leaves per year.
  • 14 days of paid sick leaves per year.
  • Free and unlimited access to the certifying e-learning platform Cross knowledge ©.
  • Participation to external training costs upon eligibility of the request.
  • Employment Status

    Part Time

    Job Type

    Experienced

    No. of Vacancy

    1

    Expired At

    July 4, 2019, midnight